Thursday, April 28, 2016

Photographer Necessities

Capturing the unique moments of your event is essential in promoting for the coming years. Here are three requirements every event planner should consider when selecting an event photographer:

  1. Background and credentials – It is important to see that the photographer has worked events of your size in the past and has done a great job at them.
  2. Consider hiring multiple photographers – depending on the size of your event, you may want to consider hiring more than one photographer. This ensures that all the great moments are captured.
  3. Contract – As with any big deal, you want to make sure everything is written out in a contract so everyone knows what to expect.
The Professional Photographers Association (PPA) has Ten Things to Ask When Hiring a Photographer to make your process easier. Do you have any guidelines you always follow when choosing a photographer? Share them in the comments below.

Monday, April 18, 2016

Healthy Habits for Your Event

Health and wellness is a topic a lot of companies are discussing and implementing into their work behaviors. To get a leg up in the event industry, here are four ideas to promote health and wellness at an event:
  1. Scavenger hunts are a great way to get attendees up and moving around. Scavenger hunts can also be a fun way for attendees to meet and mingle with each other and vendors.
  2. Instead of offering chips and soda as a snack, why not try granola bars and hot tea? They are tasty and will keep the attendees energized for the day’s festivities.
  3. There is a lot of walking that happens at events, so pedometers can make a great giveaway. Have attendees share how many steps they’ve taken on social media.
  4. Mental health is just as important as physical health so make sure to allot ample amount of time for breaks that will allow attendees to recharge.
Inc. has a few more ways companies are promoting wellness that you should check out for inspiration. Do you have any more ideas? Share them in the comments below.

Monday, April 11, 2016

Audience Engagement 101

One of the big event trends emerging in 2016 is increased audience engagement. It can be hard to think of the perfect strategies to engage and involve your audience but not anymore! We have five tactics for you to utilize at your next event or meeting:
  1. Ask questions to the audience during a presentation. It could be a great tactic to have them tweet their answer to a question using your event hashtag.
  2. Have your speaker or entertainers go down to the crowd or bring an audience member onstage. Make your attendees a part of the show.
  3. Humor always lightens up any mood or meeting, so make sure the presenter has a few good jokes planned to get people laughing.
  4. Have the audience play a quick game to emphasize a point the speaker is making.
  5. If the audience is small enough, and there is enough time allotted, let attendees introduce themselves.

Business Communications has several more great ways to involve and engage an audience. Do you have any foolproof audience engagement strategies? Share them in the comments below. 

Thursday, March 31, 2016

3 Key Tips for Building the Ultimate Team

A key necessity for event planners is surrounding yourself with an awesome team that will assist in creating a vision for the perfect event. We have three tips to assist in building an ultimate team of event experts.
  1. Communication is Key – As the head event planner, make sure to communicate your ideas and allow free flow of ideas from your colleagues.
  2. Know Each Person’s Expertise– Make sure your team as a whole is fluent in every key aspect of event planning. This could mean one person specializes in catering while another knows everything about music and production.
  3. Positivity – Take time out of the busy day to bond as a team. This will create synergy between colleagues and a positive environment.
Do you have tips and tricks to help in building your ultimate event team? Share them in the comments below!

Friday, March 25, 2016

Emoji Madness

Emojis have become an iconic symbol to show emotion through social media, emails and texting. Incorporating these fun, universally recognized symbols into your event can be an easy way to build engagement.  How do you take these virtual, yellow faces and bring them to life? We have three ways to incorporate emojis into your event:

  1. Make a game out of it – Before the American Payroll Association’s annual conference this year, attendees were tasked with taking an emoji with them on adventures and sightseeing outings. The photos of their teams with the emoji will be showcased live on-site and the team who manages to get their emoji to the most locations will win a fun prize.
  2. Emoji themed food – For dessert one day, make an emoji in to a cookie or pastry. It could be a good conversation starter for attendees on what emoji they received.
  3. Use them for decorations – Flash them on the big screens or place them on tables for attendees to take photos with in front of a step and repeat.
BizBash has a few more ideas for incorporating emojis into an event. Do you have some more? Share them in the comments below. 

Thursday, March 17, 2016

Choosing the Perfect Theme

A good theme sets the tone for the rest of the event. Silverwood Manor has given us three questions to ask yourself when deciding on a theme that are sure to make your decision swift and easy.

  • What is the objective of the event? Is it a training session or a product launch? Knowing the objective will point you in the right direction of themes because it identifies your audience.
  • Does your event agenda tie in with your objective? Having both of these align will ensure attendees’ focus and efforts are unified.
  • This is the most important question of all - who are your attendees? Are they in sales, production or hospitality? The theme should fit in well with your attendees interests as they are the ones who will be living it from day to day.
Get Switched On has a list of theme options for you to peruse for more inspiration. Are there any other questions you ask yourself when deciding on a theme? Share them in the comments below.

Friday, March 11, 2016

Take a Virtual Tour of MEET

MEET Las Vegas has gone virtual! Visit our Virtual Tour to walk through the entire MEET venue without having to arrange a site visit.

When virtually touring the building, click the camera icons to see examples of unique setups from prior events held at MEET.  Hover over the silver dots to see all of the diverse capabilities available to you in each room. Floor plans with interactive tracking are shown for each level and room of the building for you to easily understand the building and how your future event would flow. 

Take a virtual tour of MEET today.

Have any questions about the facilities? Share them in the comments below or call us at (702) 734-MEET.