Thursday, August 27, 2015

The Importance of Room Layout and Design

The layout of a room can greatly affect the mood of a meeting. We’ve looked at how lighting affects mood at events, but that is just one example of a design element affecting an event.

Meetings Imagined took a closer look at what other room design elements affect attendees. These design elements included:
  • Seating arrangements. Comfortable seating helps reduce body movement, and different designs such as a horseshoe make it easier for attendees to network.
  • Event décor. Know the occasion and decorate accordingly. Sometimes sparse, clutter-free setups are more appropriate than going all out.


These are just a couple of ways in which room layout affects attendees. What room design elements do you know of that affect attendee mood? 

Thursday, August 20, 2015

How to Handle Full Sessions

It happens on occasion. A great speaker draws a huge crowd, and some attendees miss out because there’s no more room. How can you accommodate or solve this issue?

Bartizan Connects offered a few solutions to deal with this exact situation. They include:
  • Be proactive. Add a disclaimer in the event brochure for attendees to arrive early because the session is expected to fill up quick.
  • Technology is your friend. Setup a push notification on your event app to notify your attendees when a session is full, and a list of alternative sessions they can attend.
  • Plan additional sessions with the speaker. Ask them if they’d be willing to offer an additional session.


These suggestions will help alleviate the stress of attendees upset that they were excluded from a full session. What other ways have you accommodated attendees when a session is full?

Thursday, August 13, 2015

Engaging Attendees with Video

Keeping attendees engaged is always a top priority at events. Engagement techniques help keep attendees active and interested throughout an event. How can planners use video to encourage attendee engagement?

Event Manager Blog provides four tips on how to capitalize on video engagement. Their tips include:
  • Use video apps for recaps. Apps such as Vine provide a great way to inform attendees about breaking news or trends.
  • Strong storytelling is a must. Videos provide a unique opportunity to capture attendees’ attention through both visual and audio cues.


Using video can provide an excellent opportunity to capture and engage attendees at events. How do you use video to engage your attendees?

Thursday, August 6, 2015

Meeting Industry Pricing Predictions for 2016

Now that it’s past the halfway point of the year, it’s time to take a look ahead at what’s in store for the meetings industry.
The Global Business Travel Association reported their pricing predictions for 2016. Their report predicted the following:
  • Overall, hotel rates will continue to climb into 2016. Estimates have put the increase around 4.3 percent.
  • Food and beverage costs will see an increase of about 4.5 percent per attendee per day.
  • Airline costs will stay relatively flat in 2016. No noticeable increase or decrease is predicted in the United States.


Although there are expected increases, these predictions come at an opportune time when planning the 2016 budget. With some nifty budget work, you can control the cost on your terms.

Thursday, July 30, 2015

Increasing Event Creativity

Calling upon creative mode to plan an event is sometimes a difficult task to undertake. Completing tasks such as checking email and filling out reports dulls the creative mind. Fortunately, there’s a few ways to kick start creativity.

The Bizzabo blog posted seven helpful tips to become a more creative event organizer. Their tips include:
  • The early bird gets the creativity worm. Waking up earlier helps focus the mind on the day ahead, and plan accordingly.
  • Hear out those ideas from colleagues. Use them as a jumping point to get the creativity gear spinning.
  • Reboot by taking a vacation. Getting out of the office and doing something different can help reset the creative side.


Follow these tips carefully, and you’re
well on your way to a more creative work life.

Thursday, July 23, 2015

Keeping Engagement Up After the Event

The event has winded down, and it’s time to start thinking about the next step – how do I keep this momentum going? What can I do to keep people engaged after it’s all over?

Thinkpragmatic.com published a helpful article detailing 10 ways to continue engaging attendees after an event. These include:
  • Follow up with attendees a few days after the event. They’ll be more receptive to what you have to say.
  • Use social media to your advantage. Share event stories on your company accounts and encourage attendees to share their photos. This will help collate relevant information in an easy place for attendees to visit.
  • Thank your attendees. A little courtesy goes a long way to keep their interest in future events you hold.


These are but a few ways to keep people engaged after your event has ended. How have you kept your attendees engaged after events?

Thursday, July 16, 2015

Inspire with Event Design

Creating an event is a challenging and rewarding experience. There are many things that go into an event to make it successful, and none more forward facing than the design elements.

There are many ways to make your design inspire and drive your attendees. MeetingsImagined.com shares several ideas to inspire your design. They include:
  • Use balloons as an interactive activity. This can include a fun balloon paint activity that will get your attendees involved.
  • Think of different ways to use ice. Outside of ice sculptures, crafting glasses completely out of ice for cocktails and drinks offers a fun and unique alternative to traditional glasses.
  • Take advantage of hanging décor. From hanging meeting notes and inspirational quotes, to hanging elegant flower arrangements, the possibilities are near endless.


Stepping outside of the box and breaking away from your traditional setup can help inspire you to create better events. Think creatively, and you’ll inspire not only yourself, but your attendees as well.