Thursday, July 30, 2015

Increasing Event Creativity

Calling upon creative mode to plan an event is sometimes a difficult task to undertake. Completing tasks such as checking email and filling out reports dulls the creative mind. Fortunately, there’s a few ways to kick start creativity.

The Bizzabo blog posted seven helpful tips to become a more creative event organizer. Their tips include:
  • The early bird gets the creativity worm. Waking up earlier helps focus the mind on the day ahead, and plan accordingly.
  • Hear out those ideas from colleagues. Use them as a jumping point to get the creativity gear spinning.
  • Reboot by taking a vacation. Getting out of the office and doing something different can help reset the creative side.


Follow these tips carefully, and you’re
well on your way to a more creative work life.

Thursday, July 23, 2015

Keeping Engagement Up After the Event

The event has winded down, and it’s time to start thinking about the next step – how do I keep this momentum going? What can I do to keep people engaged after it’s all over?

Thinkpragmatic.com published a helpful article detailing 10 ways to continue engaging attendees after an event. These include:
  • Follow up with attendees a few days after the event. They’ll be more receptive to what you have to say.
  • Use social media to your advantage. Share event stories on your company accounts and encourage attendees to share their photos. This will help collate relevant information in an easy place for attendees to visit.
  • Thank your attendees. A little courtesy goes a long way to keep their interest in future events you hold.


These are but a few ways to keep people engaged after your event has ended. How have you kept your attendees engaged after events?

Thursday, July 16, 2015

Inspire with Event Design

Creating an event is a challenging and rewarding experience. There are many things that go into an event to make it successful, and none more forward facing than the design elements.

There are many ways to make your design inspire and drive your attendees. MeetingsImagined.com shares several ideas to inspire your design. They include:
  • Use balloons as an interactive activity. This can include a fun balloon paint activity that will get your attendees involved.
  • Think of different ways to use ice. Outside of ice sculptures, crafting glasses completely out of ice for cocktails and drinks offers a fun and unique alternative to traditional glasses.
  • Take advantage of hanging d├ęcor. From hanging meeting notes and inspirational quotes, to hanging elegant flower arrangements, the possibilities are near endless.


Stepping outside of the box and breaking away from your traditional setup can help inspire you to create better events. Think creatively, and you’ll inspire not only yourself, but your attendees as well.

Thursday, July 9, 2015

Increasing the Effectiveness of eRFP Submissions

The request for proposal process can be a long and tedious game. Although eRFPs have made the process quicker, it has also presented its own challenges.

Fortunately, PCMA.org offers a few tips on how to alleviate some of the stress of the eRFP process. Their tips include:
  • If possible, have the destination already in mind before sending an eRFP. This will help you budget more effectively and find out how easy it is for attendees to travel to the event.
  • Limit your potential destinations. Ideally, three cities is the most you should consider.
  • Limit the number of venues you consider at each destination. This will help relieve stress, and get you focused on finding the correct venue for your event.


These few tips are critical to helping you reduce the stress of the eRFP process. How have you prevented stress when sending out an eRFP?

Thursday, July 2, 2015

Keys to Outdoor Event Success

Planning for an outdoor event is a unique challenge to conquer. The requirements for an outdoor event are quite different compared to one held indoors. How can you ensure success?

The Meetings Imagined blog shared nine ways to plan a successful outdoor event. These include:
  • Ensuring your event is appropriate for the venue. You want to venue to fit your event rather than forcing your event to fit into a specific venue. Check which amenities you need for your event.
  • Food handling is paramount. Find out how you can keep food fresh throughout the event. Outdoor conditions will have an effect on food temperatures and how quickly they spoil.
  • Proper lighting is necessary. We know lighting is a great way to conjure up emotion. That’s not its only function. Proper lighting will also provide a safe way for guests to navigate the event.


These tips will help ensure that your outdoor event goes out without a hitch. Remember that the venue, food handling and proper lighting are but a few of the things you’ll need to pay attention to for an outdoor event.  

Thursday, June 25, 2015

Choosing an Event Venue

There are many steps to planning a successful event, chief among them choosing the perfect event venue. How can you ensure you make the right choice for your event?

Whova.com provided 10 tips to consider when choosing the venue. These tips include:
  • Consider your budget. If the venue costs too much on one day, consider moving it as it’s possible the rate is cheaper on a different day.
  • Ask what amenities and services are offered. The venue might provide certain items like linens, or a full-service kitchen. Knowing the services and amenities offered will help determine if outsourcing to vendors is needed.
  • Be mindful of the venue’s layout. What areas will receive the most foot traffic? How can furniture and tables be arranged to alleviate any potential problems?


These tips are a great start toward choosing the correct venue for your upcoming event. The process is long, but with these tips you’re well off onto your way to a successful event.

Thursday, June 18, 2015

Managing Food and Beverage Minimums

Providing all of the food and beverage for an event can sometimes be a struggle. Event budgets and meeting venue food and beverage minimums don’t always match, resulting in a delicate balancing act. What can you do to smartly manage the food and beverage minimums?

Zentila.com provides three great tips on how to smartly manage your food and beverage minimums. These tips include:
  • Ask for extra incentives for going over the food and beverage minimum. Negotiate extra suites or other items into the contract if the event is already going to exceed the venue’s food and beverage minimum.
  • Discover the per-day food and beverage minimum. This will help with budgeting before entering into negotiations with the venue.


These tips are just the tip of the iceberg for ideas on managing the food and beverage minimums. How  have you managed these costs?