Wednesday, June 25, 2014

Create the Perfect Outdoor Event This Summer


With temperatures rising and days growing longer now is the perfect time to throw an outdoor event. Planning an outdoor event creates a brand new set of challenges that event planners must deal with it. If handled properly your outdoor event can be the talk of the town this summer.  Uniiverse has some great tips that can get you started with your planning process. Our favorites are:
Plan in advance for Mother Nature: Weather can be unpredictable so always ensure you have a back-up plan in case a surprise rain storm crashes your party.
Stay plugged in: Ensuring there is an adequate amount of electrical outlets on site available to attendees is a must. People can’t talk about how awesome your event is on social media with a dead cell phone or tablet.
Keep uninvited guests at bay: The ultimate party crasher at your outdoor event will undoubtedly be pesky summer-time insects. Combat mosquitoes and gnats by using specially designed insect repellant devices such as candles, torches, and spray.
Summer only lasts for a few short months. Take advantage of this awesome time of year by moving your party outdoor. If handled properly your outdoor event can be the talk of the town this summer! Have your own tips for throwing an outdoor event? Share them with us in the comment section.

Wednesday, June 11, 2014

Social Media Strategies for Your Next Event

Event planners can take advantage of social media to promote their event activities and have people talking about your event before, during, and after the big day. A recent article from Event Checklist details some strategies planners can implement to get the best response via social media about an event. Our favorites were:

Find Influencers: Find influential people related to your event and build an online relationship with them. Influencers can help you to reach a more potential relevant market.
Build Online Relationships: Participate with others in online communities that are related with your event. This will help you gain recognition and visibility.

For the full list of ideas and tips visit the Event Checklist website. Do you have special social media strategies that have worked wonders for you? Share them with us in the comment section below.

Wednesday, May 28, 2014

Get Millennials Excited at Your Next Event


With the rise of millennials it is vital to know how to appeal to this younger demographic. This issue is no less important for event and meeting planners as it is for employers and companies. A great article from wethink provides great tips for how planners can engage with millennials at events. Our favorites are:
  • Technology: Millennials were practically raised with a cell phone in one hand and computer in the other. You can’t afford to be lacking in this area because Generation Y will notice it sooner rather than later. Make sure your Wi-Fi is up to par, have charging stations accessible, place event handout and itineraries on a USB drive. These are a few easy things you can do to ensure you stay on top of the game for a tech loving crowd.
  • Gamification: Millennials grew up in the generation of Nintendo and PlayStation. Playing games is second nature by this point. Gamification provides your attendees with hands-on involvement during sessions and workshops. It can also be a great way to get people networking without even realizing that’s what they’re doing! Also, who doesn’t love a little friendly competition?
 Do you have special things you do at your events to entice millennials to be more involved and engaged? Share them with us in the comment section below!

Friday, May 16, 2014

What Keynote Speakers Should be Doing for Planners


Having exceptional keynote speakers at your events and meetings can take events to the next level. Keynote speaker Jeff Havens recently wrote an article detailing what speakers can do to make event planners’ lives easier-not the other way around. Some of the things your keynote speakers can and should be doing for you are:

-Always let you know when they have arrived: Planners have a million things to worry about, and whether or not speakers have arrived should not be one of them.
-Spend time with you and your attendees: This may seem like a no-brainer but it doesn’t always happen. Mingling is a great way to connect with the audience and make the event more satisfying for attendees.
-Follow your dress code:
If your conference has a theme, then your keynote presenter can and should help you reinforce that theme. If there’s no strict theme-business attire is always a safe bet.

While these requests may seem simple they can go help take your event to the next level. Do you have special requests or expectations for your keynote speakers? Share them with us in the comment section below.

Wednesday, April 30, 2014

Event Planning Habits to Break Today

We all know the qualities that make an event planner the best at what they do: attention to detail, engaging personality, and great time management; just to name a few.  Inevitably though there are a few bad habits thrown in as well. Have no fear though! There are simple things you can start doing TODAY to bring your event planning and coordinating efforts to the next level:

  • Don’t leave Wi-Fi to your venue: Not all wi-fi systems are created equal. It’s always safe to have a back-up option in case the venue’s wi-fi is deemed subpar during the event.
  • Don’t use a paper list to check-in guests: Come on guys-it’s 2014! Get with the times and utilize the technology you have at your fingertips to make checking-in a much more efficient process.
  • Don’t Print Your Event Guide: Think of all the trees you can save if you stop printing your entire event guide. Making this accessible via an app or digital version will be much more appreciated and timely.
Read the entire article from Event Manager for more equally awesome tips you should take into consideration. Have you broken an old habit lately that has lead to improved efficiency at your events? We want to hear about it!

Thursday, April 17, 2014

Knock Down Networking Barriers

Events are the perfect environment for networking and turning chance meetings into lifelong connections on both a personal and professional level. Event Manager has some awesome suggestions for encouraging networking among attendees at your next event. Our favorites are:
  • Nix the Name Badges: Removing these badges can force you to initiate introductions and lead to people speaking to each other more and a more informal tone.
  •  Structure Networking: You can’t just assume networking will happen organically. Build in items to your event to encourage it, such as a “first-time attendee” or “young professionals” event or special session. 
  • Place Speakers Among Attendees: Having your speakers sit among the crowds during your event when they are not presenting can make them appear much more approachable to your attendees and encourage networking later on.

Check out the rest of the list and let us know what you think. Do you do anything special at your events or meetings to promote networking?

Wednesday, April 2, 2014

The Benefits of Event Childcare

Event planners take note: A fabulous swag bag may not be enough to get attendees through the door these days. A recent blog by the Cincinnati USA Convention & Visitors Bureau describes the success and benefits they have found with offering child care at many of their events. On-site childcare has been found to: 

- Alleviate the stress of guests finding babysitters
- Increase guest attendance
- Increase the time attendees stay at an event
- Enable parents to check on their children at any time

Providing on-site childcare is just one example of an excellent perk that can turn a maybe-attendee into a definite-attendee! Do you have a great idea for attracting guests to your events?