Tuesday, November 24, 2015

Wedding Budget on My Mind

During the holidays it seems like everyone gets engaged, and you know what that means? It is time to start the wedding planning! Whether you are the maid of honor, bridesmaid, mother of the bride, or bride, it is important to know the wedding budget backwards and forwards. Some budgets are larger than others, but we want to discuss those budgets that are super tight.

We know it can be hard to work with a small budget, so here is some guidance to help you on your wedding journey:

  • It is okay to not invite everyone you have ever met. To trim down your guest list, Invitations by Dawn has a great flow chart to utilize.
  • For some reason when the word ‘wedding’ is mentioned to a vendor the price sky rockets. Try not to use the w-word and see what happens.
  • Ask for help. Your bridesmaids and family are there to help and support you through this process, so why not ask them to help make center pieces for the grand occasion?
Do you have any other advice for managing the money? Share it in the comments below.

Thursday, November 19, 2015

Get the Holiday Party Started

Get a jump start on planning your company’s festive shindig. Work parties can be hard to plan with such a diverse group of employees, so here are a few party planning pointers:

  • Do not make the party mandatory. No one wants to go to another work event they have to attend.
  • Have multiple activities going on for people to participate in something they like.
  • Get employee opinions on the event. It will make everyone feel included.

Poptop, an event booking service, conducted a survey on workers to create the ultimate work holiday party planning guide for you! Eventbrite has the survey details to give you insight in to what employees are wanting.

Are you planning a company holiday party? We would love to hear about your party planning process - share it in the comments below.

Wednesday, November 11, 2015

How many people did we invite over for Thanksgiving?

It can be tough to accommodate your whole family for Thanksgiving dinner. First you need to make sure there is enough food, then figure out the seating arrangements and don’t forget about guest entertainment.  To ensure your stress level does not hit the roof, here are a few tricks of the trade to make your Thanksgiving dinner amazing:
  • Rent a venue big enough to hold you and your family. Venues supply tables and chairs so the seating is covered.
  • Bring family-friendly board games or play minute to win it competitions. This time of year is all about family, so spend the time bonding over Monopoly.
  • Have everyone bring a side dish of their choice. This way all you have to worry about is a perfectly carved turkey.
Do you have any Thanksgiving stress relief tips? Share them in the comments section below.

Monday, November 2, 2015

I ordered too much food for my event, what do I do now?

We have all been there, right? We host an event and order way too much food because it would be highly embarrassing to not have enough and send people home hungry. Now you are stuck with 20 pounds of stuffed chicken and you don’t know what to do with it. Well we have the answer for you!
  • Get some to-go boxes to send people home with leftovers. Everyone loves a good leftover meal.
  • Pack up the food to give to homeless people. Giving back to the community is truly rewarding.
  • Donate the food to the venue employees, DJ, and other vendors who assisted in the event. It is a nice show of appreciation for their hard work.
To avoid this situation from happening again, check out Event Planning Blueprint with Melanie Woodward for the six questions to ask yourself before getting started. She has great advice on how to plan ahead.

Do you have any other ideas on how to get rid of 20 pounds of stuffed chicken? Share your ideas in the comments section below. 

Tuesday, October 27, 2015

The Halloween Bride

Since Halloween lands on a Saturday this year, more brides are willing to become the Halloween Bride. Some weddings may stick to the spooky origin of the day while others will take the day’s theme as more of a suggestion.

Here are a several ways to incorporate Halloween in to your wedding while still being original and unique:
  •  Line the aisle with pumpkins and lanterns to create a classic ambiance
  •  Host the wedding in a haunted hotel to give a spine-tingling feel
  • Defy odds by using black flowers for the floral arrangements
  • Carve your new last name into some pumpkins and showcase it at the reception
  • Have a candy bar for everyone to bring our their inner child to trick or treat

    Are you having a Halloween wedding? Share some of your ideas in the comment section below.

Tuesday, October 20, 2015

Top Questions to Ask Your Venue

Searching for the perfect venue for an event can be an exciting and difficult task. To find the venue you are longing for, it is necessary to ask the right questions. Before exploring the many venue options in the city, make sure to have a budget and needs/wants list. This will identify what questions to ask and what is important to you.
While on the site tour, make sure to have a list of questions to ask the tour guide. Some of the top questions to ask the venue are as follows:
  • Is my date available? – I cannot stress how important it is to ask this! Call before you tour the facility, so no time is wasted on a place that does not work for the event.
  • Are there any other events scheduled that day? – If there are other events it is important to know how many people, will there be loud music, and if each event’s guests would co-mingle.
  • How much does the venue cost? - Rates may vary throughout the week and are typically more expensive on weekends and holidays. 
  • Are there any hidden costs? - Not all, but some venues have hidden costs. For example, charging an extra $500 for using an outside caterer that is not on their preferred list.
  • What’s the cancellation policy? – We all know life happens, so the event may need to be cancelled or rescheduled Make sure you have a clearly written out cancellation policy. 
  • Who will be our point person before and during the event? – Some venues have an onsite event planner that can assist you, but others expect you to be responsible for it all.

By asking these questions you will have a good grasp of whether or not the venue is the place for your special event. Think we missed any? Share with us in the comments section your “must ask” questions when selecting a venue.

Wednesday, September 30, 2015

Use Tech to Make Events More Digital and Interactive

Event planning and event expectations are quickly changing thanks to advances in technology that are happening at a rapid pace. Attendees of special events, festivals, and conferences are coming to expect a highly digital and interactive experience.
The BBC recently outlined some of the main ways to integrate technology at your next event. Our personal favorites include:

Digital Registration: Digital registration can make an event planner’s life much easier by creating a seamless tool for attendees to reserve their space at an event, receive important event info digitally, and make the travel and hotel booking process easier for attendees.
Event Apps: These days, people expect an app for everything and events are no exception. Your event app can contain great info including schedules, maps of the venue, bonus video and social media content, and much more.
Making the Experience Hands On: Allow attendees to use their internet connected devices to interact in real-time with what’s happening around them. This can include live social media engagement, live polling during an event presentation, or accessing exclusive digital content.

We want to know how has technology has improved your events. Share with us in the comment section below.