Thursday, April 16, 2015

Improving Meeting Effectiveness

Sometimes, it’s easy to get stuck into a boring, mediocre routine. It’s important to ensure that meetings run well, while also providing a little extra kick for attendees.

Hartfordrents.com provided a list of six tips to avoid mediocre meetings. These tips include:
    • Set firm meeting goals. A meeting will lose direction and focus if there are no defined goals.
    • Be flexible. Don’t get into a habit of using the same supplies from previous meetings.
    • Encourage discussion. Don’t fill the room with people who only think they way that you do.


    These are a few ways to ensure that you avoid boring routines when planning meetings. How do you ensure that your meetings avoid mediocrity?

    Thursday, April 9, 2015

    Conference Food Trends for 2015

    Conferences offer attendees unique experiences such as professional education and networking. As a planner, it’s important to keep attendees fueled throughout the day. One of the best ways to do this is by offering great meal and snack choices.

    The International Association of Conference Centres released its Top 10 Conference Food Trends for 2015. These trends include:

    1) Plan networking-friendly food breaks. These can include small breaks with food continuously served in a reception style, or a more substantive networking friendly dining reception.
    2) Serve smaller desserts. Plan to serve smaller portions, or easy-to-grab foods such as cupcakes, cookies, and donuts.
    3) Culinary team building is in. Offer attendees the opportunity to cook their food with someone to encourage engagement and networking opportunities.

    These are a few of the latest food trends for conferences in 2015. What other trends have piqued your interest? 

    Thursday, April 2, 2015

    Questions to Ask for Meeting Success

    Before your event sees the light of day, it’s important to plan accordingly. Without a solid plan in place, your event is less likely to succeed.

    Convene.com created a list of 10 questions every planner should ask when planning a meeting. These questions include:
    • What exactly are the goals you’re trying to achieve?
    • How does the site you’ve chosen reflect upon you and your company?
    • Is the menu diverse enough to account for a variety of diets and tastes?
    • Is the furniture comfortable and ergonomic?
    These are just a few of the things planners should ask themselves when planning a meeting. What questions do you ask yourself when planning?

    Thursday, March 26, 2015

    Budget Smartly to Reduce Event Planning Costs

    Staying within budget is always a challenge. As an event planner, it’s essential to go into event planning with a solid budget plan in place.

    Busyevent.com has a few tips on how you can reduce your event planning costs through budgeting wisely. These tips include:
    • Flexibility with the event venue and timing. Write down your event needs, and think outside the box when considering which venues to consider. Being creative with a bare bones venue might save you money in the end.
    • Un-bundle the services bundle. Check to see if going with a-la-carte offerings are cheaper overall than bundled services.
    • Volunteers are your friend. Recruit volunteers with specific talents that fit your needs. Using volunteers might save you some serious cash compared to vendor options.

    These are a few examples that can help reduce event planning costs. Leave a comment with your budget saving ideas.

    Thursday, March 19, 2015

    Maximize Event Marketing Through Social Media

    The event sphere continues to integrate itself more and more with technology. One such technology that continues its rise is social media.

    We’ve talked previously about how you can strategically approach social media at your events. To improve upon that, how can you maximize your event’s marketing using social media?

    • Scheduling social media content ahead of time. This will help increase your exposure online, and help avoid dead time during busy event periods.
    • Tie in a social media contest. This will help increase interest in your booth at a trade show.
    • Capture and share moments of the event. Taking video and pictures can help connect you to people who were unable to attend the event.


    These tips can help increase your event marketing. What other ways can you maximize your event marketing through social media?

    Thursday, March 12, 2015

    Increase the Efficiency of Meeting Setup

    It’s easy to get caught up in planning the details of a meeting. However, that doesn't mean setting it all up has to be a chore.

    The Cvent blog has provided six tips to increase the efficiency of meeting setup. These tips include:
    • Color code each item to easily identify which items go where.
    • Organize participant supplies before the event for quick distribution.
    • Pack supplies for each participant table together.


    These quick tips will help increase the efficiency of meeting setup time. Use them effectively, and meeting setups won’t be quite as stressful.

    Thursday, February 19, 2015

    Using Event Tech to Engage Attendees

    Getting attendees to interact at any event is almost a fine art. They’re inundated with tons of information, and might experience technology overload as well. So how can you successfully engage your attendees with event tech and avoid overload?

    The Boomset Blog has four great event tech ideas to help keep attendees engaged and avoid overload. These include:
    • Let them use their own technology to their advantage. Encourage them to take photos and videos using their own cell phones and cameras, and post them to a social media wall.
    • Make data easily accessible. Set up a Bluetooth signal attendees can connect to in order to access information quick and easy while on the go.
    These are just a couple of ideas to leverage event tech to engage attendees. What are some ideas that have helped you successfully engage event attendees?